Design your remote work culture with Microsoft Teams apps

Microsoft Teams is best known for group channels, chat conversations, meetings, and calendars all in one place, making team collaboration easier within a unified hub. But beyond this - by providing many ways that apps can integrate, Microsoft Teams is designed to be highly tailored. It can become a customized digital home for your team, well suited for remote work scenarios. Many teams are now fully working remotely. As they adapt, it’s important to keep experimenting in customizing the mix of communication styles and applications to find the right balance for your team.

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Many of the app integrations for Microsoft Team focus on connecting with the apps you’re already using, like ADP or Adobe Creative Cloud. As you design and iterate on remote working to further keep your team culture together and integrated, many solutions within the Microsoft Teams Store are specifically designed to help keep teams working together.

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Over the following weeks, we’ll highlight several categories of applications across whiteboarding, design, development, learning, and more that you can use to keep connected. This week, we’ll cover pulse surveys as a communication style.

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Taking a pulse of the team

One common suggestion is to use a rotation of common “pulse” questions for your team, including:

How are you feeling?
What’s your primary focus this week?
Is anyone blocked in taking their next step?
What are folks doing to learn and grow more this week?
Are there any challenges you’d need help with?

The simplest kind of pulse survey is one that simply asks for peoples’ outlook and perspective – for example, Are people are feeling Great/Good/OK/Bad. When asked consistently, week over a week this can help provide a perspective around “changes in temperature”.

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Qube is one application that provides a concise and focused team feedback experience along these lines. Its design as a Team Coach app focuses on delivering a concise input experience – just pick from a status emoji – and channels that feedback into overall team assessments with details and analytics for team leaders.

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Whether you are designing your own weekly polls within polling applications or using an app like Qubie, these questions can be rolled into a weekly assessment for your team, to help foster a habit around team connection and overall feedback assessment.
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As part of connecting teams together, get started in your meetings and team channels to take the pulse of your team. This will help you get a better sense of how your team is doing, and provide ways to collect input from all voices on the team. Within Microsoft Teams, several applications – including SurveyMonkey, Polly, and Qubie – provide a streamlined path to quick Q&A. The diversity and power of these applications will make it easy for you to find just the right style of communication with your team.

IT essentials for enabling remote work with Microsoft Teams

Organizations across the globe are adjusting to the new reality of remote work to ensure the safety and well-being of their employees. IT departments are playing a crucial role in enabling remote collaboration with Microsoft Teams, and to help them with details on essential steps, we are sharing the following list of considerations and resources:

Onboard your organization
Manage the experience with robust settings and policies
Secure company data while safeguarding the privacy
Drive adoption of remote work

Onboard your organization

Prepare your network for Microsoft Teams: It is important that all requirements are met to ensure your environment is optimized for Teams usage, including configuring your Office 365 domain, SharePoint Online, Exchange Online and OneDrive for Business. To drastically reduce the adverse effects on your internal network infrastructure when a large percentage of your users are working remotely, you can first identify the endpoints that need to be optimized and then optimize the identified endpoints.

Make sure all users have access to Teams: you can manage access to Teams on a per-user basis using the Microsoft 365 admin center or PowerShell. If you don’t have enough licenses for everyone in your organization, you can take advantage of the 6-month Office 365 E1 Trial we recently made available to help customers manage the increased number of employees working from home.

Distribute the clients and devices: Microsoft Teams is available for desktop (Windows, Mac, and Linux), web, and mobile (Android and iOS). The desktop client can be downloaded and installed by end-users directly from here or you can use tools such as Microsoft Endpoint Configuration Manager for Windows or Jamf Pro for macOS to distribute the installation files. Additionally, having an audio and/or video device helps improve the user experience during meetings and calls. You can learn more about certified Microsoft Teams devices here.

Use Advisor for Teams to plan or review your rollout: Advisor for Teams in the Teams admin center provides recommended plans that walk you through the deployment of your Team's workloads.

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Manage the experience with robust settings and policies

Teams policies allow you to control what users can do in teams and channels. Some of your users may be used to having an ongoing focused conversation only with specific people around sensitive topics. Private channels are a great way to replicate this in a virtual environment and you can define who in the organization can create these with Teams policies.

Messaging policies allow you to control which chat and channel messaging features are available to your users. Some of your employees may be collaborating with people from other parts of the world who speak different languages. You can allow users to translate messages using this type of policy. Additionally, you can enable the immersive reader to help your users read messages and posts the way they read best.

Meetings policies allow you to control which features are available to meeting participants, including settings to control which meeting participants wait in the lobby before they are admitted to the meeting and the level of participation they are allowed in a meeting. Organizers can also leverage meeting options to further customize meetings to their needs. Here are 9 tips for having the best online meeting experience with Microsoft Teams.

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Live event settings allow you to plan and set up live events in Microsoft Teams to host “broadcast-style” video presentations for large events with more than 250 participants.

Calling policies allow you to control which calling and call forwarding feature your employees can use. For example, you can enable the sharing of a phone line with a delegate for some of your staff that supports leaders and senior executives.

Manage your apps from one place: Bring your applications into Teams to truly make it your hub for teamwork and productivity. For example, during these difficult times, you can leverage the power of the Power Platform in Teams to coordinate crisis communications. As an admin, you can review important apps details to help you confidently enable them. You can then use app permission policies, app set up policies, and custom app policies and settings to craft the experience for your users.

Monitor usage and quality of the service: you can track the usage of Teams to ensure employees are taking full advantage of the capabilities while working remotely using the Microsoft Teams analytics and reporting experience. Additionally, you can help your users have the best experience possible during calls and meetings by monitoring call quality in Teams.

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Secure company data while safeguarding the privacy

Now more than ever, people need to know that their virtual conversations are private and secure. At Microsoft, privacy and security are never an afterthought. It’s our commitment to you—not only during this challenging time but always. Here’s how we’re working to earn your trust every day with Microsoft Teams.

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